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Job Title: Executive Assistant to Director of University Operations
Job Number:
Organization: Partners in Health
Posted: 4/12/2018
Type: Full-Time
Classification: Health Care Administration
Industry: Non Profit / NGO
Number of Openings: 1
Location: Boston,  MA    USA
Position Description: The Executive Assistant to the Director of University Operations is an integral member of the University of Global Health Equity team. This role’s responsibilities are primarily administrative and will require great diplomacy, discretion, resourcefulness, and flexibility as this individual will be working closely with a diverse range of people within and outside of the organization. The Executive Assistant role offers an unparalleled opportunity for someone with an interest in health, education, and social justice, providing great exposure to the frontline activities and inner workings of a pioneering university.

Overall Responsibilities:

Calendar and Meeting Support/Representation

Manage the Director of University Operations’ calendar and requests for meetings Communicate with meeting participants to schedule and confirm meeting space and/or conference lines Prepare meeting agendas and materials to distribute to participants in advance Ensure that participants are able to connect to remote meetings and troubleshoot, if needed Represent the Director of University Operations at selected meetings and prepare a meeting summary afterwards Prepare thorough briefings and background documents for meetings when needed, including minutes Travel and Relationship Management

Arrange flights, hotel accommodations, visas, ground transportation, and other travel logistics for the Director of University Operations Provide reasonable accompaniment support for external meetings and for visitors in Boston Draft follow-up correspondence for the Director of University Operations’ approval Prepare and submit expense and credit card reports Strategic Coordination

Monitor and track projects and tasks, ensuring attention to time-sensitive issues and longer-term initiatives, and providing succinct background information as needed Disseminate decisions made and facilitate implementation to key stakeholders Review financial reports and call attention to significant variances Lead key strategic projects, including those related to organizational communication, efficiency, and growth For selected projects, research viable options for the Director of University Operations, write reports with recommendations and assist in procuring products or services as required Meet at least weekly to coordinate priorities, urgencies, and other vital activities Provide other general administrative support as needed

Qualifications: Bachelor’s Degree required; background/interest in social science or public health preferred Professional experience (1 year minimum) providing administrative support in fast-paced office setting Experience with budgeting, research, and/or coordinating international travel preferred Ability to work independently and take initiative; must be a quick learner, able to multi-task and easily adapt to changing circumstances Advanced organizational skills and capacity to handle multiple assignments and meet deadlines with attention to detail and quality Ability to effectively work on a team in a complex, fast- paced environment Computer skills in word processing, database, and spreadsheet programs; proficiency in Microsoft Office applications Exceptional interpersonal skills including ability to interact professionally with culturally diverse staff, partners, and clients Demonstrated maturity and judgment Possess a passion for social justice and desire to contribute to global health education

Organization Description: Organizational Profile

The University of Global Health Equity (UGHE) is an initiative of Partners In Health (PIH), an internationally recognized non-profit organization whose mission is to provide a preferential option for the poor in health care. In over nearly three decades of operating alongside public sectors in countries around the world, PIH has developed a model to deliver high quality health care to some of the world’s most marginalized communities. Nowhere has this impact been more profound than in Rwanda, where Inshuti Mu Buzima— PIH’s sister organization—and our government partners have driven innovation for a decade.

The University launched in Rwanda in September 2015 with its flagship degree program, the Master of Science in Global Health Delivery (MGHD). The Bachelors of Medicine, Bachelors of Surgery (MBBS) program, to be launched in July 2019, aims to improve individual and population health by training diverse clinician leaders with the skills, attitudes, and commitment to promote wellness, to ease suffering, and to develop more effective and equitable health care delivery systems. Consistent with UGHE’s vision of training future leaders with expertise in health care delivery, our medical students will pursue a joint MBBS and MGHD degree.

Members of the UGHE community are tenacious and resolute in our drive to attain social justice, make common cause with those in needed, listen to and learn from others, and operate with honesty and humility as we uphold academic integrity and intellectual curiosity. The University of Global Health Equity seeks individuals committed to these values to join the team.

Closing Date: 7/12/2018
Desired Starting Date:
Contact Name: Julia Dwyer,  Executive Assistant to Director of University Operations
Contact Location: 800 Boylston Street
Suite 300
Boston   MA  02199
Contact Location: 800 Boylston Street
  Suite 300
  Boston   MA  02199
Contact Phone: 5083676607 
Contact Fax: 5083676607
Contact Email:
Web Address:
How to Apply: p=job%2FoNp66fw8

Additional Information:

Web Site Delete Date: 7/12/2018