Management of the following:

Budget & Financial Human Resources Clinical Services IT Services Communications & Outreach Regulatory Compliance Facilities & Safety Strategic Planning Faculty Support Student Support Grants & Contracts

RESPONSIBILITIES:

• Creates, implements, and manages, in conjunction with unit leadership, strategic plans to best utilize revenue for key faculty recruitments, program development, research expansion, space planning. etc. • Plans and manages complex budget(s) to fund strategic mission including financial sustainability and enhancement models. Serves as primary contact with both FSM Central offices. Plans and implements annual budget including fiscal resource allocation of appropriated, discretionary, endowment and/or gift revenues. Manages budgets for large volume of research grants. Delegates payroll, purchasing, travel and entertainment (T&E) transactions and serves as department level approver in Financial and HR systems. Oversees routine budget reconciliation and analyzes budget position. Approves funds reallocation within budget as necessary and appropriate. • May work closely with the Feinberg Office of Development and Alumni Relations, actively pursues opportunities for alumni contact and solicitation. Collaborates on fundraising areas of opportunities, including grateful patient identification, areas of strategic department investment. • Manages office, lab and common areas to ensure strategic use of available space and determines and assigns space allocation. Oversees/completes annual SIMS survey following NU protocol. Develops safety plan and ensures communication and compliance. • Provides strategic recommendation for management of faculty appointments, credentialing and exit (retirement and termination) processes. Reviews policies, recommends changes, implements new and ensures consistent interpretation. Maintains appropriate information for accurate faculty database management. Oversees all aspects of faculty administrative tasks (colloquium, seminar, travel, faculty COI survey, annual report) ensuring optimal faculty support. • Manages professional research administration support staff in order to facilitate and enhance all administrative grant processes and related compliance. Responsible for pre- and post-award administration completed by research administrators. Builds relationships with Principal Investigators (PIs) and NU research associated offices; transfers knowledge and advises on research policy and procedure. Oversees payroll for research appointments. Ensures on-going training of support staff and PIs for optimal operations and compliance. • Determines and implements organizational structures to align with strategic mission. Manages implementation of human resource programs, policies, procedures and talent management lifecycle and related mentoring and training. Oversees recruitment and selection process; Performance Excellence plan for each employee; and merit increase process. Manages and provides consultation regarding complex performance problems and issues; administers leaves; approves timesheets and oversees completion of annual staff Conflict of Interest survey. • Ensures compliance with all applicable federal, state, local and NU laws, regulations, policies and procedures. • Creates department strategy for structure, process, and staff support of students. Performs and/or delegates the following: For graduate students: Oversees annual recruitment and selection process and related data entry; resolves administrative issues (RAS forms, stipends, monitors fellowships, etc.). Resolves student issues. Acts as primary contact with School or student organizations.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

Bachelor’s in business, accounting or a related field with 8 or more years’ experience in administrative or supervisory capacity with exposure to a combination of budgets, finance, grant administration, facilities, and/or human resources; or 10 yrs administrative experience.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Consistent with its obligations under the law, Northwestern will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential job responsibilities.