Job Type: Classified

Job Classification: 5169 - Contract Services Manager II

Salary Grade: 17

Pay Range: Hiring Range: $80,508 - $96,610 Annually Full Range: $80,508 - $112,711 Annually

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.

The first review of applications will be on 3/7/2025.

Are you a strategic leader with a passion for public health and contract management? The Pima County Health Department seeks an experienced Contract Services Manager II to oversee grants and contracts while ensuring regulatory compliance and budgetary adherence. This role carries greater responsibility than Contract Services Manager I, managing complex projects, contract strategies, policies, and procedures, along with supervising Grant and Contract staff.

Responsibilities include leading contract negotiations, execution, and compliance monitoring with vendors, service providers, and stakeholders. This position fosters collaboration with internal departments, government agencies, and community organizations. Financial oversight includes budget allocation, expenditure tracking, cost analysis, and identifying opportunities for cost savings and revenue generation while maintaining service quality.

Additionally, the Contract Services Manager II identifies risks, develops mitigation strategies, ensures compliance, and stays updated on legislative changes and industry trends. Duties include approving payments, travel requests, and supply requisitions, as well as preparing reports and presentations on contract status, financial analysis, and compliance.

By applying for this position, you will have the opportunity to contribute to the Health Department's mission of making a meaningful community impact.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

Leads the development, negotiation, and execution of contracts with external vendors, service providers, and stakeholders;

Ensures compliance with legal, financial, and performance requirements throughout the contract lifecycle;

Fosters strong relationships with internal departments, government agencies, community organizations, and contractors to facilitate effective communication and collaboration;

Addresses concerns, provides guidance, and resolves conflicts to maintain productive partnerships;

Manages financial aspects of contracts, including budget allocation, expenditure tracking, and cost analysis, identifying opportunities for cost savings, efficiencies, and revenue generation while maintaining quality service delivery;

Develops and implements performance metrics, benchmarks, and evaluation criteria to assess contract outcomes and service delivery standards;

Directs and supervises an accounting staff engaged in the budgetary, accounting and financial aspects of the department;

Identifies potential risks, vulnerabilities, and compliance issues associated with contracts, developing risk mitigation strategies, contingency plans, and compliance protocols to minimize exposure and ensure regulatory compliance;

Stays abreast of legislative changes, industry trends, and best practices related to public service contracting;

Develops and recommends policies, procedures, and guidelines to enhance contract management practices and align with organizational objectives;

Reviews and approves payment for demands, travel requests, travel claims and requisitions for supplies and petty cash claims;

Prepares comprehensive reports, presentations, and documentation related to contract status, performance metrics, financial analysis, and compliance activities, presenting findings to senior management, governing bodies, and stakeholders as required.

Bachelor’s degree from an accredited university or college in business or public administration, finance, operations management, or a closely-related field as determined by the department head at the time of recruitment AND four years of experience managing a public service program involving research and budget INCLUDING two years of supervisory experience.

(Supervisory experience may be concurrent with work experience.)

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

Four years with Pima County in a Contract Services Manager I or closely-related position as determined by the department head at the time of recruitment.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

Minimum five (5) years of experience in governmental accounting.

Minimum five (5) years of experience in grant management including pre-award and post- award.

Minimum five (5) years of experience in budgeting and forecasting.

Minimum five (5) years of experience with procurement and contracting.

Experience with Microsoft Excel, such as using filters, true/false statements, V- Lookups, IF statements (and similar formulas), and Pivot Tables.