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Job Title: Program Coordinator, Bright Futures National Center (Grant Funded)
Job Number:
Organization: American Academy of Pediatrics
Posted: 10/3/2018
Type: Full-Time
Classification: Public Health - General
Industry: Non Profit / NGO
Number of Openings: 1
Location: Itasca,  IL    USA
Position Description: The American Academy of Pediatrics, the nation’s leading advocacy organization for children’s healthcare, is seeking a detail-oriented individual to provide administrative and program support to the Bright Futures National Center (BFNC) to coordinate and implement BFNC-related activities and outcomes. This will include developing resources for BFNC multidisciplinary audiences, providing technical assistance to pediatricians and other pediatric health care professionals, and developing and monitoring cooperative agreements, grants and subcontracts/consulting agreements.

Some duties include: 1. Manage the budget/consultant tracking system and the development of BFNC contracts for subcontractors, sub-recipients, and consultants. Process expense forms, check requests, credit card statements, and invoices. Provide monthly reports to supervisor. Create and maintain a system to track deadlines, deliverables, and submission of invoices. 2. Assist with and coordinate administrative and select programmatic components of BFNC activities, including developing agendas and minutes; planning and coordinating meeting and travel logistical details for meetings; assisting with PowerPoint presentations and other educational presentations (including webinars and conferences); communicating with participants; and obtaining evaluations for activities. 3. Provide information, resources, and appropriate follow-up in response to BF-related requests (e.g., in-person, e-mail, and phone). Identify national, state, and AAP resources that can enhance technical assistance efforts. 4. Create and maintain a tracking system for BF activities (e.g., technical assistance requests, presentations, and materials dissemination) 5. Coordinate the development of training and technical assistance materials in select BF health promotion/disease prevention topics (e.g., oral health, mental health/substance use, and healthy weight) in collaboration with AAP staff and BFNC partners. 6. Assist in the creation and maintenance of online content for the Web site including posting content, monitoring links, and working with consultants in the development of new Web pages and electronic newsletters. Manage the BF email lists and rosters. 7. Assist in data collection and tracking for project evaluation activities. 8. Assist with the activities of the BF Advisory Committees, Workgroups, and Implementation Networks, and other national partners. 9. Assist in the development of federal continuation applications, grants, funding proposals, and/or contracts and serve as the central repository for proposal components.

Qualifications: Qualifications: 1. Bachelor’s degree in public health, business administration, health administration, education, child development, health education, or related field, or an equivalent combination of relevant education and work experience required. 2. Two to three years’ experience in program coordination required, including meeting coordination and budget tracking/coordination. Experience editing/maintaining Web pages preferred. Experience with community outreach, grants management, and working in a health promotion/preventive field highly desirable. 3. Excellent organizational, time management, oral/written communication, and critical thinking skills required, including strong writing and proofreading skills. Must be detail-oriented, coordinate multiple projects simultaneously, and collaborate effectively with various internal and external constituents. 4. Proficiency with MS Office (Word, Excel, PowerPoint) required; experience with Web editing software (SharePoint, Publisher) and databases preferred. Some overtime, weekend work and travel required.

Organization Description: The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.

Closing Date: 1/3/2019
Desired Starting Date:
Contact Name: American Academy Pediatrics,  Program Coordinator, Bright Futures National Center (Grant Funded)
Contact Location: 345 Park Blvd

Itasca   IL  60143
Contact Location: 345 Park Blvd
  Itasca   IL  60143
Contact Phone: 630-626-6000 
Contact Fax: 847-228-5099
Contact Email:
Web Address:
How to Apply: To learn more about the organization, see a full job description, and/or apply for the position, please visit

Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.

Additional Information:

Web Site Delete Date: 1/3/2019