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Job Title: Administrative Coordinator - EPR
Job Number: 19191
Organization: El Paso County
Posted: 4/29/2019
Type: Full-Time
Industry: Government
Number of Openings: 1
Location: Colorado Springs,  CO    USA
Compensation: Depends on qualifications
Position Description: Serves as the administrative assistant to the Program Manager. Serves as the central point of contact for the program and assists in the day-to-day management of complex administrative functions to ensure program operations flow smoothly. Types correspondence, memos and reports, participates in budgeting or developing complex spreadsheet tracking reports, coordinates meetings and conferences, orders and maintains supplies, and works on special projects, such as database quality assurance. Works closely with a diverse group of external community partners, callers and visitors as well as internal contacts at all levels of the organization.

Performs complex and confidential administrative functions including developing and typing written correspondence. Responds to routine external correspondence. Types reports and other program forms and documents. Distributes program mail. Answers and screens incoming calls, takes messages and answers inquiries or refers calls to the proper person or office. Ensures community partners, customers, vendors and employees are assisted in a professional and courteous manner. Coordinates various meetings and trainings, to include preparing and sending attendee notifications, reserving conference rooms, arranging meals and preparing, tracking and maintaining records of meeting agendas, minutes, sign- in sheets and other documents; tracks employee check-in and checkout for all emergency preparedness staff functions via the emergency event management system. Coordinates travel arrangements for staff, including arranging conference registrations and accommodations. Serves as the Health Alert Network Coordinator responsible for the coordination, implementation, and maintenance of the public health alert and information network based on national standards set by the Centers for Disease Control and Prevention's (CDC) Public Information Network. Ensures alerts from Colorado Department of Public Health and Environment (CDPHE) are disseminated to the appropriate personnel in El Paso County. Initiates quarterly Health Alert Network (HAN) drills to selected community partners, documents the response rate and submits quarterly HAN drill reports to CDPHE as requested. Issues emergency alerts and drills. Responsible for purchasing, ordering and maintaining office supplies and all supplies for medical surge caches, PODs, and mass sheltering. Responsible for regional asset management, to include tracking, maintaining, deploying and ensuring the return of all applicable emergency response assets. Serves as the point of contact for Emergency Operations Center (EOC) supply needs; transports and tracks supplies to related emergency response events using the asset manager software. Assists the Program Manager with preparing and monitoring program budget and tracking all program expenditures; ensures expenditures are charged appropriately and in compliance with applicable grant funding. Prepares budget adjustments, purchase requisitions, payment requests and processes invoices. Responsible for maintaining various databases and departmental information, to include event and activity lists, staff and emergency response contacts and NIMS compliance and HAN related information. Ensures the most current contact information and alerting attributes are assigned via CoShare to the profiles of key contacts for alerting El Paso County of emergency events. Responsible for designing credential badges for key stakeholders. Maintains employee database with name and photograph of all EPCPH Department employees. Coordinates, assists with and/or leads special and ongoing projects as assigned by the Program Manager, such as participation on Department quality improvement team and database quality assurance; utilizes various software programs in the performance of ongoing project duties. Serves as the Logistics Section Chief during response and exercise events. Responsible for providing and/or coordinating facilities, services, and materials in support of the incident. Maintains filing system and program resource library. Participates in departmental emergency planning and response activities. Promotes public health within the community. Takes personal responsibility to provide exceptional customer service in order to promote and maintain a positive Public Health image, constructive working environment, and foster pride and professionalism in the workplace and community. Performs other duties as required.

Qualifications: High school diploma or equivalent education required. Minimum three (3) years administrative experience required. Previous experience with emergency preparedness response activities and programs highly desired. Skill in demonstrating a cooperative, professional attitude to cultivate relationships both within and outside the organization. Ability to perform under stress and when confronted with persons acting under stress. Ability to maintain the security of sensitive and confidential information. Ability to work independently and in a team environment. Knowledge and understanding of company policies and procedures. Skill in prioritizing and organizing multiple tasks and the ability to complete projects in a timely manner. Ability to respond in a flexible manner and to reprioritize work as situations change. Ability to communicate, motivate, and organize projects among a broad spectrum of personnel, frequently under deadline pressure. Ability to communicate effectively both verbally and in writing and maintain accurate records and reports to meet management objectives. Ability to identify problems and work creatively to resolve them, considering the impact of actions on Public Health. Ability to identify results of efforts and current or potential problems and develop and recommend corrective actions to supervisor. Ability to demonstrate sound judgment by taking appropriate actions regarding questionable findings or concerns. Skill in using a computer and various databases and software including Microsoft Office. Ability to efficiently operate standard office equipment and other program related equipment, such as Zumro tents, 800 MHz radios and pallet jacks. Maintain regular and punctual attendance. Must pass conditional post offer background investigation, physical examination, drug screen and motor vehicle record check.

Organization Description: Our Mission: El Paso County is a regional leader providing valued and necessary community services in the most cost- effective manner.

El Paso County lies in east central Colorado and encompasses more than 2,158 square miles – slightly more than twice the area of the state of Rhode Island (excluding Narragansett Bay). While the western portion of El Paso County is extremely mountainous, the eastern part is prairie land where dairy cows and beef cattle are the main source of ranchers’ income. The altitude ranges from about 5,095 feet (1569 m) on the southern border at Black Squirrel Creek to 14,110 feet (4301 m) on the summit of Pikes Peak, near the western boundary. The county seat is located in Colorado Springs.

El Paso County became a territorial county in 1861 before Colorado became a state in 1876.

The natural physical beauty of the area, situated at the base of Pikes Peak and with an uninterrupted view of the Front Range, can be enjoyed by all. The magnificent scenery inspired Katharine Lee Bates to write the poem “America the Beautiful” after her visit here. The mild climate, on average, supplies 285 days of sunshine, 15 inches of rain, 35 inches of snow, and very low levels of humidity.

Closing Date: 7/29/2019
Desired Starting Date:
Contact Name: Johanna Seeling,  Administrative Coordinator - EPR
Contact Location: 2880 International Circle, Ste. N060

Colorado Springs   CO  80910
United States
Contact Location: 2880 International Circle, Ste. N060
  Colorado Springs   CO  80910
  United States
Contact Phone: 7195207412 
Contact Fax:
Contact Email:
Web Address:
How to Apply: Visit our website to complete an online application.

Additional Information:

Web Site Delete Date: 5/10/2019