Title: Unit Assistant - Lead Safe Home Program $16.00 Lead Safe Home Program $16.00 - $18.18 / Posted thru: 8-29-19
Employee Name: Vacant
Supervisor: Carin Speidel
Purpose: The Unit Assistant will provide a ful full range of program assistant activities, usi using independent judgment in making dec decisions that may be confidential and sen sensitive in nature and taking appropriate act actions. This position oversees and directs off office activities for the Unit, including com composing correspondence, relaying inf information and/or assignments to the Unit Man Managers and staff. This position also occ occasionally supports the two other Units wit within the Section. This individual is also res responsible for preparing, coordinating and tra tracking all personnel transactions for the Uni Unit.
Duties and Responsibilities: • Maintains calendar and schedules all m meetings, appointments and commitments for t the Unit Manager. • Reports Unit staff leave requests on t the Division Leave Request Calendar. • Makes travel arrangements for both i in and out of state, coordinating with p private and federal agencies as needed for t the Unit Manager and Unit staff, as r requested. • Prepares meeting clearance forms for t the Unit. • Records and transcribes Unit meeting m minutes and prepares summaries. • Anticipates, determines and provides s supervisor with materials needed for m meetings, answering correspondence or p preparing reports. • Provide backup data entry for intake c coordinators. • Prepare forms for Contractor ID b badges, both new and renewals. • Prepare and modify new employee m manual as necessary. Ensure each new Unit e employee receives a manual upon employment. • Prepare and modify policies and p procedure manual and orientation material. • Conveys and follows up on a assignments to staff. • Answer Section calls and when n necessary transfers call to appropriate S Section staff. • Acts as a backup for processing S SEMHA timesheets, mileage, and expenses for S Section Staff and submit to appropriate m manager as necessary. • Act as a backup to Section Secretary t to maintain inventory of office supplies, p printer paper, etc. purchased through the a approved State of Michigan vendor. • Act as a backup to Section Secretary t to maintain records of and facilitates p purchases with the division procurement card. • Maintains Unit files and policies, s summarizing and notifying supervisor as well a as appropriate section personnel of changes, a additions, etc. • Maintains Unit emergency contact p phone tree and updates quarterly. • Arranges conferences and special m meetings, notifies participants and assists i in site selection. • Assists Unit staff with conference r registration, travel arrangements and e expense vouchers. • Completes, submits and tracks m memoranda of understanding, forms, and i internal correspondence as requested. • Handles incoming and outgoing daily m mail and package delivery. • Answer phones for other sections or d divisions during leave/absence. • Process applications for the Lead S Safe Home Daycare Program (LSHDP) • Schedule inspections and walk t throughs for the LSHDP. • Other duties as assigned.
Education: Education typically acquired th through completion of high school.
Experience: One year of office experience. Experience with at-risk pop populations preferred.
Important Skills and Characteristics: • Experience with MS Word, Excel, and O Outlook. • Ability to multi task and have good a attention to detail. • Good written and verbal communi communication skills.
Work Environment and Physical Requirements: Routi Routine physical activities: standing, sitti sitting for long periods of time at a compu computer, walking, reaching and bending. Occas Occasional physical activities: stooping, lifti lifting, and carrying.
RESPONSIBILITY FOR THE WORK OF OTHERS: Adm Administrative guidance is provided reg regarding overall program, section, div division, and departmental goals, obj objectives, policies and procedures.
IMPACT ON PROJECTS, SERVICES AND O OPERATIONS: Performs as a critical member o of a team of professionals working to reduce l lead poisoning within the State of Michigan.