Health Policy Services Analyst (HPSA) II
ViTAL (VanderbIlt Center for Tobacco, Addiction, and Lifestyle) is seeking a full-time, highly motivated, flexible, organized, and independent HPSA2 with tobacco treatment experience. Under the guidance and supervision of the Research Programs Manager and the Principal Investigator, the HPSA 2 will support federally funded comparative effectiveness and implementation research projects related to smoking cessation. The HPSA 2 will help ensure the trials are conducted in accordance with Good Clinical Practice Guidelines, federal and sponsor regulations and guidelines. The candidate will utilize intermediate level research skills to perform a variety of research and operations-related activities including conducting and managing trial recruitment from screening to randomization to study completion. As part of screening potential patients for trials, the candidate will provide tobacco cessation counseling and medication recommendations to smokers in the hospital and clinics. The candidate will work in collaboration with a multidisciplinary health care team and have a strong understanding of evidenced based care/education, including critical review of evolving medical literature pertinent to tobacco treatment, including pharmacotherapy. This position requires maintaining awareness of and familiarity with the tobacco-specific EHR fields, data entry into databases, and timely documentation in the EHR. This individual should be familiar with medical terminology, demonstrate sound judgment, advanced professional communication skills and a commitment to ongoing scholarship and professional development. The successful candidate will be comfortable working in clinical research settings and will be a highly motivated, highly- dedicated, intellectually curious, proactive, and solutions-oriented team player. This is a full-time, grant funded position with the option to span multiple years.
· Participates in the determination of eligibility and recruits candidates for study participation: screening, informed consent, randomize participants, collect baseline and follow up data, coordinate collection of research-related lab samples
· Records data in study databases such as REDCap and Access.
· Assesses and evaluates potential participants pertinent medical and historical information to ensure only appropriate subjects are enrolled in clinical trials
· Completes Tobacco Treatment certification training (if not already certified, which is highly preferred) and maintain TTS certification.
· Completes TTS consults: Comprehensively evaluate patients’ tobacco use, provide education and counseling regarding smoking cessation, recommend proven cessation methods including pharmacotherapy.
· Provides protocolized research- related post-enrollment tasks such as tobacco cessation counseling and medication recommendations for study participants (bedside and/or over the phone) and serve as a tobacco treatment resource for physicians, staff, and families.
· Drafts and edits study documents, including protocols and informed consents
· Prepares and processes new IRB research proposals, amendments, continuing review applications and adverse events according to institutional and departmental policies and procedures and federal regulations
· Assist the senior coordinator in scheduling and executing meetings, including drafting and circulating agendas and meeting minutes
· Compile, prepare data, and draft materials for meetings, publication and research reports
· Help design, build, utilize, and maintain REDCap databases, excel data spreadsheets, and Access projects to store complex research and quality improvement data for the integration of data to support the refinement of study interventions for tobacco control.
· Work with large datasets with attention to detail and accuracy
· Assist in the presentation of research findings at meetings
· Perform critical review of evolving medical literature. This means proactively looking up the answers to clinical questions that arise during practice, and using trusted sources such as Pubmed.
· Contribute to an annual report highlighting the impact of the Tobacco Treatment Service. Report data to team members, contribute to manuscripts, and draft correspondence as needed.
· Conduct program needs assessments and analyze available data to inform decisions on development of treatment programs. Works with Director, Coordinator, data manager/programmer, and other team members to organize, interpret, and present clinical QI data related to tobacco control.
· Partner with related supportive organizations including the TN Department of Health Tobacco Control Division, the TN state quit line operator, the North American Quitline Consortium (NAQC), TelASK (Interactive Voice Recognition vendor), other federal stop smoking campaigns (Smokefree.gov), etc.
· Work with all members of the ViTAL team in support of additional study- related activities
· Other duties as necessary.
1. Prefer a minimum of three years of experience providing tobacco treatment counseling, other addiction counseling, or health coaching. Certification is highly preferred.
2. Experience working in a research setting required.
3. Must be able to interact efficiently and effectively with patients on a spectrum of illness acuity. This includes the high acuity of illness typical of tertiary care medical center inpatients, who tend to be very sick. Efficiency of medical record review and conduct of consults is required in order to meet counseling and recruitment goals of the study protocols.
4. Master’s degree in psychology, public health/policy, social work, or broadly related field preferred.
5. Proficiency in word processing and database management skills is necessary. Familiarity with Microsoft Word, Access, Excel, Power Point, Endnote, and REDCap strongly preferred. Candidates who do not possess these skills must make a commitment to acquiring and honing them quickly.
6. Must demonstrate strong organizational and communication skills and ability to multi-task, follow processes and work independently but also be able to work well as part of a team.
7. Proactivity, independence, and taking ownership of one’s work is a must for all aspects of the position.