Overview

Tanaq Support Services (TSS) delivers professional, scientific, and technical services and information technology (IT) solutions to federal agencies in health, agriculture, technology, and other government services. TSS is a subsidiary of the St. George Tanaq Corporation, an Alaskan Native Corporation (ANC) committed to serving Federal customers while also giving back to the Tanaq native community and shareholders.

About the Role

We are seeking a Sr. Executive Administrative Assistant to provide professional administrative support to senior executives at the Office of the CDC Director (OD) and the Office of Chief of Staff (OCoS) at the Centers for Disease Control and Prevention (CDC). All areas of responsibility require multi-tasking and interaction with internal and external executives and agency programs. 

This is a hybrid remote role that will report to work onsite at the CDC Roybal Campus located in Atlanta, Georgia or an HHS Campus in Washington, D.C.

Responsibilities

• Facilitate VIP visits for the Director and other Senior Executive Staff. Plan, schedule, ensure security clearance is processed prior to visit, escort visitors to appropriate meetings and/or events. Conduct visitor coordination for non- US Citizens by utilizing the CDC NCAMS system to properly clear non-US visitors.
• Manage and secure space to accommodate meetings and events using CDC conference areas and internal resources to include minor logistics.
• Triage phone communication for the Senior Executive Staff.
• Prepare Senior Executive Staff reports, training requests and briefing materials while using information from emails and other sources for anticipated events, corresponding reference documents and notations on special issues. Ensure documents are in the proper CDC format.
• Ensure efficient and immediate arrangement and coordination of calendar scheduling, meetings, events, prepare itineraries for Senior Executive Staff. This role is required to ensure adequate and final agendas are distributed to external partners, stakeholders, and other representatives.
• Prepare and coordinate all domestic and international travel orders and other documents for Senior Executive Staff using CDC’s government travel system.
• Troubleshoot phone, computer, and other equipment issues.
• Collect and analyze data for special projects while working together with other CDC sources in developing presentations, briefings materials, talking points, and award materials.
• Display excellent written and verbal communication skills and act as a liaison between Senior Executive Staff, other CDC offices, national and international organizations to facilitate meeting and invitational requests. Information may consist of policy, procedure, correspondences, and other confidential and sensitive information. This role is required to be in compliance with Health and Human Services and CDC guidelines.
• Serve as the liaison for the Business Operations and Management Team (BOM) for time and attendance (TASNET) and initiate VISA requests.
• Prepare monthly calendar reports for posting on the web; and update spreadsheet information on the workgroups.
• Prepare and submit monthly project summary reports, including accomplishments and deliverables/documents produced.

Required Skills and Experience

• Prior experience working at CDC required.
• Prior experience coordinating CDC travel orders, including inputting and processing in the CONCUR travel system.
• Prior experience ensuring efficient and immediate arrangement and coordination of calendar scheduling, meetings, events, preparing itineraries for Senior Executive Staff, etc.
• Prior experience processing time and attendance in the CDC TASNet system.
• Prior experience assisting with preparing standard CDC administrative documentation, such as small purchase requests, training requests, NCAMS requests, visitor requests, VISA requests, travel requests, leave requests, etc.
• Proficient in Microsoft Office Suites (Word, Excel, Outlook, PowerPoint and SharePoint).
• Excellent written and verbal communication and attention to detail are a must.
• Ability to handle confidential information.
• Ability to obtain government clearance.

Education and Training

• Bachelor’s Degree plus 5 years of C-Suite Executive Assistance experience; 6–8 years of experience in lieu of Bachelor’s Degree may be considered.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer. May need to lift 25 pounds occasionally.

Who We Are

Tanaq Support Services strives to deeply understand and analyze our clients’ vision, needs, and requirements so we may provide alternative solutions, empowering them to choose the best resolution. We aim to achieve excellence by delivering on our commitments to our clients, employees, and partners.

TSS is an Equal Opportunity and Affirmative Action Employer and participates in E-Verify. All employment decisions are based on merit, qualifications, and abilities. We welcome and encourage diversity in our workforce. Our policies provide equal employment opportunity to all employees and qualified applicants without regard to race, color, religion, national origin, sex, age, disability, pregnancy, sexual orientation, gender identity, transgender status, genetic information, protected veteran status, or any other protected characteristic under federal, state, or local laws. For more information, visit Know Your Rights and Pay Transparency Statement.

If you are an individual with a disability and need assistance completing any part of the application process, please email accommodation@tanaq.com to request a reasonable accommodation. This email is for accommodation requests only and cannot be used to inquire about the status of applications.

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