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Job Title: Project Specialist
Job Number:
Organization: American Academy of Pediatrics
Posted: 11/27/2023
Type: Full-Time
Classification: Public Health - General
Industry: Non Profit / NGO
Number of Openings: 1
Location: Itasca,  IL    USA
Position Description: Would you like to work at one of the nation’s most respected, mission-driven organizations? If so, the American Academy of Pediatrics (AAP) is seeking a Project Specialist to provide project and administrative support for Children and Youth with Special Health Care Needs Initiatives (CYSHCNI) team programs and activities, including budget and expense report management, virtual meeting support, web and collaboration site development and maintenance, meeting planning, policy review support and development, and dissemination of communication resources.

Hours: 8:00am – 4:30pm, with a 1-hour lunch.

Qualifications needed: • Bachelor’s degree in business administration, communications, public health, or related field or an equivalent combination of relevant education and work experience required. • At least two years’ related general administrative and/or project coordination required, including coordinating project components, budget management, meeting coordination, and drafting correspondence. Experience with maintaining web pages and collaboration sites and developing communication/marketing materials preferred, as well as working in an association or with grant or public health projects. • Excellent organizational, project management, verbal/written communication, interpersonal, critical thinking, and budgeting skills required. • Some overtime, weekend work, and travel required.

Some tasks include: • Provide administrative and project support to councils, sections, and relevant subcommittees/workgroups, including recruitment and retention initiatives, new member communications, member surveys, and report writing. Facilitate the peer review process of policy statements and other publications and provide additional administrative support for the policy development process. • Coordinate development and dissemination of section, council, and team communications, including newsletters, e- bulletins, brochures, and education materials. • Coordinate logistics for assigned meetings and events, including hotel contacts, travel arrangements, meals, AV requirements, shipping, developing agenda/presentation materials, preparing and disseminating minutes, and expense reimbursement. Provide meeting scheduling support as needed. • Support to CYSHCNI grant-funded initiatives, including developing and disseminating promotional materials and educational resources and providing and tracking technical assistance. • Coordinate budget development, expense monitoring, variance reporting, and forecasting for assigned grants and operational budgets in collaboration with the Senior Director. Develop, maintain, and support staff in the use of budget tracking systems.

Why work for the AAP? • Flexible hours and a focus on work/life balance. • State-of-the-art building equipped with standing desks, treadmill desks, cycle desks, on-site fitness center, and on-site exercise classes. • An on-site cafeteria with food costs that are subsidized by AAP. • Strong focus on mental health and wellness. • Tuition reimbursement. • Competitive PTO and sick leave. • Annual year-end company-wide week off the last week of December. • Excellent parental benefits, including adoption assistance. • A full list of benefits can be found here ( AP.pdf). Hybrid work environment of 40% of work time in the office per month. To learn more about the organization, see a full job description, and/or apply for the position, please visit

The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.

Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.


Organization Description:

Closing Date: 2/27/2024
Desired Starting Date:
Contact Name: American Academy Pediatrics,  Project Specialist
Contact Location: 345 Park Blvd

Itasca   IL  60143
Contact Location: 345 Park Blvd
  Itasca   IL  60143
Contact Phone:  
Contact Fax:
Contact Email:
Web Address:
How to Apply:

Additional Information:

Web Site Delete Date: 2/27/2024