Pay Range Hiring Range: $41,811 - $49,128 Annually Full Range: $41,811 - $56,445 Annually

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.

The Pima County Health Department is seeking an Administrative Specialist I. This grant- funded position will provide administrative support to a staff team in the Community Mental Health, Addiction, and Injury Division (CMHAi). Administrative support plays a crucial role in supporting daily office operations, ensuring efficiency, and contributing to the overall success of the organization. This position will handle a variety of administrative tasks, manage office supplies, coordinate schedules, and provide exceptional support to team members. If selected you will operate under the direct supervision of the CMHAi Public Health Program Manager. Duties/Responsibilities (Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)

Provides general professional administrative services for a department, division, or program (work unit) within Pima County;

Works with County personnel and/or outside agencies to coordinate programs and projects and monitors activities;

Coordinates and participates in the provision of internal services such as accounting, payroll, personnel, management information services and/or purchasing;

Evaluates work unit requirements and recommends new or revised administrative policies and procedures;

Ensures work unit policies, procedures and activities comply with applicable state/federal statutes and regulations and County policy;

Creates and maintains databases using automated information systems to monitor and track information and compiles, edits and summarizes data to produce routine, periodic and special reports;

Prepares standard work unit intergovernmental agreements (IGA), contracts and other obligatory agreements;

Participates in preparing work unit budgets and monitors expenditures;

Researches and analyzes data and prepares reports, recommendations, memoranda, letters and various documents;

May supervise, train and evaluate staff and conduct employee orientation meetings;

May act as a representative of the work unit in meetings with county personnel and/or outside agencies.

(Relevant professional level experience may substitute for the aforementioned education.)

OR:

(2) Three years of experience within Pima County as an Administrative Support Specialist or closely related paraprofessional administrative classification.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

Minimum one (1) year of experience providing administrative support for a program including facilitating meetings, scheduling, taking minutes, and creating forms/templates. Experience in customer service and time management. Experience with computer literacy and proficiency with Microsoft Office products. Experience in communication, administrative, and interpersonal skills. Bilingual (English/Spanish)