The Health District Administrator is responsible for the operations of the Health District and performs complex professional and administrative work. This includes supervising more than 50 Health District team members, with the help of four senior Health District leaders. Additionally, the administrator is responsible for an $8 million budget and designing, evaluating, and improving as necessary the administrative systems for the organization.
Job Duties and Responsibilities (Essential Functions): •Provides administrative support to the Chelan-Douglas Board of Health so that they can effectively fulfill their responsibilities. o Informs the Chelan-Douglas Board of Health about financial status, service delivery, program developments and circumstances/factors that may influence the capability of the Health District.
o Prepares the monthly Board of Health meeting agenda and both written and oral reports to support the Board of Health’s decision-making processes.
o Assures that the Board of Health is fully informed as to current public health issues active or anticipated in the District, the implications of them and proposed options for action to deal with them, by the Health District or its partners.
•Leads the Chelan-Douglas Health District team in implementing the direction of the Board of Health and ensures compliance with statutes and regulations pertaining to public health.
o Oversees budget and financial management and maintains financial reporting systems that provide an accurate depiction of the financial status of the Health District.
o Builds organizational capabilities to provide foundational public health services. o Ensures accountability and compliance with grants and contracts.
o Through epidemiologic, disease surveillance, and qualitative processes, regularly collects and analyses data and information about the health needs of all segments of Chelan and Douglas Counties.
o Coordinates with the District Health Officer as that person carries out their responsibilities as authorized by Washington State law and the Chelan-Douglas Health District Code.
• Responsible for responding to public health emergencies and the public health effects of all-hazards emergencies, including institutionalizing and maintaining the capability for applying the incident command structure with other emergency response partners.
o Provides leadership to the multi-county Emergency Preparedness and Response region that includes Grant, Kittitas, and Okanogan counties. o Provides for on-call response to public health emergencies at all times.
o Ensures the Health District has up to date emergency response plans and Continuity of Operations Plans.
• Leads public health efforts in partnership with other agencies and groups providing health-related services, across the community.
o Establishes relationships and strong lines of communication with the Administrators/Directors of other local and State level health-related agencies and groups and governmental entities as well as with individual community members who are interested in Health Department programs and services.
o Establishes and supports FPHS shared services as directed by the FPHS Steering Committee in partnership with other local health jurisdictions that are receiving support from those shared services.
o Solicits input from various groups and organizations regarding health concerns of the community and directs resources as available towards advancing health equity in the district.
o Regularly convenes local healthcare and other public health leaders to solicit input and advice from the broader health sector in our community.
• Regularly communicates information regarding public health and the mission of the health district to the public through publications, meetings and the media.
o Develops and implements a comprehensive public relations and marketing plan that includes the use of the media, website, promotional materials, etc. in order to inform the community about Health Department services and public health issues. o Represents public health needs to state agencies/organizations, State legislators and National organizations.
BUSINESS, LEGAL, AND FINANCE • Develops an annual balanced budget and works with the Chelan-Douglas Board of Health to finalize and publish the budget.
o Develops fee schedules, billing and collection practices within Board policy.
o Maintains a clear and transparent audit trail.
• Works with legal in supporting the Board of Health and the agency in navigating RCW’s, WAC’s, Employment Law, Finance, and legal proceedings to mitigate liability and support healthy agency structure.
• Seeks and secures funding, strategically, from diversified sources including but not limited to Federal and State grants, local government appropriations and private sector partnerships.
o Ensures proper administration and coordination of grant funded programs and activities.
o Ensures grant reports are accurate, completed and submitted according to funder requirements.
